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Associate Conference Producer - Health Care

Company Overview

World Congress offers unique conferences and events in health care and pharmaceutical that are unmatched by any other organizer. Through our educationally focused events, we convene CEOs and senior-level executives from all segments of the health care and life sciences industries to exchange ideas, discuss market trends, and explore solutions to the most pressing challenges facing a variety of roles within these organizations.

Job Summary

The Associate Conference Producer candidate is a self-starter and strong project manager who is undaunted by constant multi-tasking, is highly organized, takes direction and learns from direction, and possesses exceptional tenacity and a devotion to deadlines.


Essential Job Functions

  • Identifying potential research, speaker targets, SPEX and marketing leads
  • Attend select research and speaker recruitment calls with Sr. Producer (e.g. on topics & speakers)
  • Inviting speakers and working through the confirmed/finalization process during the speaker recruitment process with Sr. Producer
  • Works with the Sr. Producer to update the conference agenda, PDFs, websites and reviews emails campaigns from draft stage, to prelim, through to final
  • Serves as the point person on the production team to coordinate efforts for co-located events.
  • Completes accreditation applications with insight and direction from the Sr. Producer
  • Perform other duties as assigned by the Sr. Conference Producer.



  • Highly organized
  • Superior phone skills
  • Strong communicator
  • Project management skills -  excellent organizational skills with the ability to manage multiple priorities and meet multiple deadlines
  • High energy and the ability to succeed amidst multiple deadlines
  • Willingness to learn, retain, replicate
  • Picks up on tasks, assignments and processes quickly
  • Self-motivated and determined
  • Proficient with Microsoft Word, Powerpoint and Outlook

Benefits and Perks

All employees rate a prospective employer using their own personal set of criteria based upon what is important to them.  While we realize we cannot be "all things to all people", we strive to exceed employee's expectations and offer a wide variety of benefits, flexibility, remote work opportunities, cash and non-cash rewards and most importantly create an environment where employees are financially rewarded, feel appreciated and most importantly, respected.

We don't just offer the standards; Health, Dental, Disability, Life and 401(k) and know that our employees want, and deserve more.  Therefore, in addition to the standards, employees at World Congress are offered the opportunity to participate in Health Savings Accounts, Flexible Spending Accounts, Pre-Tax reimbursement accounts for qualified day care expenses, Verizon cell phone discounts, membership to Legal Shield for legal advice, Pre-Tax Transportation reimbursement accounts, employee assistance programs, concierge dry cleaning services and in-house meals prepared for them via our Wellness Lunch program. 

Finally, we also offer a free membership in a comprehensive Wellness Program via our wellness partner, Well Works for You.  This membership gives our employees access to a wellness portal where they can set health goals, monitor their progress, sign up for free flu shots, receive discount pricing on Fit Bit and other fitness devices, attend lunch and learn sessions and more. 

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