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Conference Producer - Health Care

Company Overview

World Congress offers unique conferences and events in health care and pharmaceutical that are unmatched by any other organizer. Through our educationally focused events, we convene CEOs and senior-level executives from all segments of the health care and life sciences industries to exchange ideas, discuss market trends, and explore solutions to the most pressing challenges facing a variety of roles within these organizations.

Job Summary

The Producer must be a top-notch communicator with exceptional relationship management skills, both with external and internal parties, and the ability to effectively attract senior-level executives to participate/speak at our events. The ideal candidate is a self-starter and strong project manager who is undaunted by constant multi-tasking, and possesses exceptional creativity and a devotion to deadlines. Motivation and the ability to work independently is a must to see the project through to the end.

The expectation is that the conference producer will produce eight to ten 2-day events per year.  Please note the number of events may be decreased if the producer is managing several larger events with substantially higher revenues expectations.

Responsibilities and Duties


  • Conduct in-depth, phone based interviews with senior executives to identify current market trends and challenges
  • Prepare a strategic research questionnaire and conduct a substantial telephone research campaign independently
  • Research new exhibition/event ideas and check for their suitability in the relevant market
  • Identify the prospective exhibitor, visitor or conference delegate for the event, identify the industries for the visitor and potential job titles
  • Collate background information for each new topic idea, including competitive or similar events
  • Create compelling program agendas based on your research
  • Identify and recruit of best-in-class speakers to address the audience, draft invitation letters, gain commitment and work with speakers on expectations on their engagement
  • Write marketing summaries and sales copy
  • Write and collaborate on all promotional material creation (except graphic art)
  • Manage conferences on-site to meet delegates and presenters expectations   
  • Perform other duties as assigned by the Team Leader or Division Director. 


Qualifications and Skills


  • Superior phone research skills
  • Strong communicator
  • Project management skills -  excellent organizational skills with the ability to manage multiple priorities and meet multiple deadlines
  • High energy and the ability to succeed amidst multiple deadlines
  • Proficient with Microsoft Word, Powerpoint and Outlook 


Benefits and Perks

All employees rate a prospective employer using their own personal set of criteria based upon what is important to them.  While we realize we cannot be "all things to all people", we strive to exceed employee's expectations and offer a wide variety of benefits, flexibility, remote work opportunities, cash and non-cash rewards and most importantly create an environment where employees are financially rewarded, feel appreciated and most importantly, respected.

We don't just offer the standards; Health, Dental, Disability, Life and 401(k) and know that our employees want, and deserve more.  Therefore, in addition to the standards, employees at World Congress are offered the opportunity to participate in Health Savings Accounts, Flexible Spending Accounts, Pre-Tax reimbursement accounts for qualified day care expenses, Verizon cell phone discounts, membership to Legal Shield for legal advice, Pre-Tax Transportation reimbursement accounts, employee assistance programs, concierge dry cleaning services and in-house meals prepared for them via our Wellness Lunch program. 

Finally, we also offer a free membership in a comprehensive Wellness Program via our wellness partner, Well Works for You.  This membership gives our employees access to a wellness portal where they can set health goals, monitor their progress, sign up for free flu shots, receive discount pricing on Fit Bit and other fitness devices, attend lunch and learn sessions and more. 

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